Covid-19 School Information
Letter sent home to parents of all children about the rationale for reopening. You can read this letter here.
Issued 26May2020 (14:30hrs)
Dear Parents and Carers,
Key Worker’s and Vulnerable Children – Predicted Attendance Survey
Thank you ever so much for bearing with us as we try to plan for the wider reopening of Greystones Primary School. This has been and continues to be a complex process as new guidance arrives on a daily basis, locally agreed risk assessments are being implemented and national and local negotiations with unions progress.
A much more detailed letter will be sent to all parents.
However, right now we need your help!
We need to start to compile the “bubbles” that children will be placed into for the foreseeable future and accordingly, we need to make sure that there is a balance of numbers across the year groups.
To do this, we need you to tell us which days over the next few weeks your child will be in school. We will need to organise things as though each key worker child will be in school every day, just in case, so sending them every day is not a problem.
At this point we need to make a couple of things clear in order to help the process:
Wednesday 3rd June to Friday 5th June – school will only be open to those children who have already accessed childcare provision. If your child has not been in school during the period of lockdown, please do not request a place on these days. Your child will start on Monday 8th June. Please fill in the online survey with this in mind.
If your child has been in school already, please only send them in to school on Wednesday 3rd - Friday 5th if you are absolutely desperate.
If you don’t have to send your child into school, please amend the form accordingly.
We have revamped our ongoing survey which is linked to from the Covid-19 page on our school website. The button has been re-labelled as “Ongoing Attendance Survey”. Those parents who have been using school childcare to date have received confirmation of the dates we have on file for them; and in some cases have responded to those dates to ensure they are up to date and accurate (thank you for this).
Whilst we cannot guarantee that we will be opening the school to wider attendance at this moment to cover all the newly designated Key Worker children, we do need your help to try and plan for how that will impact on the school and how best to phase it in.
In summary, we are asking you to:
Use the button on the school’s Covid-19 webpage re-labelled as “Ongoing Attendance Survey” to tell us when your children will be in over the weeks up to the original date for closing for the summer holidays – ie all days between 3rd June and 17th July 2020.
Fill in your child’s attendance prediction as best you can. You can keep revisiting the survey as often as you need to; advising us of changes as they come about.
You will receive a confirmation email (if you fill in your email address correctly spelled in the survey) which confirms the information you have given us. This will allow you to review things if the attendance prediction starts to change because of working circumstances or shift patterns.
Remember that you can send your child for all five days during the week as we have to plan each bubble as if each child will be in school every day.
The sooner you can start to fill the survey in the better for us to help planning. Ideally, we would like you to fill in the by the end of the day on Wednesday 27th May (apologies for the short time scale) to give us the best amount of time to plan before we try to implement our phasing.
The survey will not close: it will remain open to allow you to keep returning to it to re-enter your requirements if they change. You don’t need to log into Office365 to complete it, but please make sure you state your child’s name and correct year group when requested: please complete a separate survey for each of your children.
Many thanks for your help with this
School Business Manager
The school’s Covid-19 webpage can be found at www.greystonesprimary.com/emergency-arrangements
The Ongoing Attendance Survey purple button is located at the top of the above mentioned website page.
Issued 15May2020 (11:00hrs)
We issued a letter to all parents detailing our response to the current HM Government plan for re-opening primary schools from 01Jun2020, with Foundation, Year 1 and Year 6 beginning to return. The letter can be viewed here
Following Mr Jennings' instructions we now require you to complete a questionnaire to confirm your intentions regarding the phasing process. The Re-opening School questionnaire can be found here and you will need to log in to the Office365 system using each of your child's log in details to complete the questionnaire; and can be completed only once using each child's unique log in, so please ensure you are answering the questions for the correct child; there is a reminder at the beginning of the form to check.
A reminder to those key (essential) workers (whether newly designated or ongoing since March) that once you have completed the Re-opening School questionnaire the school needs to have up to date confirmation of your ongoing essential care requirements which can be completed using the purple button at the top of this screen labelled "Ongoing Essential Care".
Issued 24Mar2020 (16:30hrs)
Ongoing Essential Care Button:
Those parents who have already declared their Essential Worker status to us can continue to advise us of their ongoing child care needs using the button at the top of this page to link to the questionnaire.
If, as a parent, your job status have now changed to be classified as an essential worker and you hadn't previously advised us of this, please use the button at the top and we will be in touch with you once you have completed your requirements.
Issued 21Mar2020 (21:50hrs)
Our guide to getting on to the online learning platform is at the top of this screen.
Each child has to sign in using their unique access username and password to get to their relevant year group homepage. The system is set up using Microsoft Teams technology, and therefore allows interaction between teacher and pupils in their year group. Because of this, we will NOT be opening access to additional year group pages, only the year group page relevant to your child.
This restriction will not cause issues for Parents Evening bookings in the Autumn - the booking process is more flexible and will allow you to book all your apppointments in one sign-in.
If you have any problems getting online with the system, or your correct year group home page doesn't appear to give you access then please contact us on the firstname.lastname@example.org email address and we will respond at our earliest convenience.
Many thanks for your continued support and understanding while we adjust to these new ways of working under the current circumstances.
School Business Manager
Issued 20Mar2020 (14:45hrs)
Dear Parents and Carers,
From Monday 23rd March, the school will be closed and open only to vulnerable pupils and the children of essential key workers as a last resort. If you can keep your child at home safely, this is the essential course of action. The government's position is clear - if it is at all possible for children to be at home, then they should be. We are here in cases of desperate need only.
It is important that we deploy our support where most needed, please be considerate of this.
Currently, we have 145 children who may need a place in school next week because their parents work in an essential role or their child has an EHCP and they have no option other than to send their child in to school. I will send a separate email to these parents with some details of the organisation next week. This will almost certainly change for the Easter Holiday and the summer term.
We have no idea when schools will reopen fully but will keep you updated as announcements are made.
Please be aware that Alison Murray and I, along with a number of other staff (including almost all pastoral and SEND staff) will be working from home and self-isolating, in-line with government recommendations, from Monday. We will still be available via email at any time.
There will only be one member of staff in the office, please be patient.
Remember, you should ONLY send your child to school if there is NO OTHER appropriate care available. The fewer children making the journey to school, and the fewer children in educational settings, the lower the risk that the virus can spread and infect vulnerable individuals in wider society.
On behalf of everyone at school I would like to say an enormous thank you for your support and good wishes over the last couple of weeks; Greystones truly is an amazing community!
The next few weeks will be testing for us all, however, we are all in this together, stay as safe as you can and we wish everyone good health.
Issued 20Mar2020 (11:30hrs):
The Essential Worker Questionnaire has now closed. We are collating the information and will be in touch with parents in due course.
Issued 20Mar2020 (08:00hrs):
Dear Parents and Carers,
We have, this morning, had more guidance from the Government regarding school closures and which children could be in school on Monday.
At present, Greystones will be open but eventually, there will come a time when several schools come together to form a 'hub' which may not be at Greystones. The Local Authority will co-ordinate this.
The main points are as follows:
1. If it is at all possible your child should stay at home. This is about the fight against Covid-19 and is critical at this point in time; we all need to do everything that we can to slow the virus down. We want to protect your children, maintain the infrastructure in the country and also protect the staff who are coming to work every day with a determination to carry out their vital role.
2. Only one parent needs to be a critical worker in order for you to send your child to school however please keep point 1 in mind.
3. If your child needs specialist support, is vulnerable or has an EHCP, educational provision will be available for them. Please be aware though, that due to staffing shortages, we may not be able to provide the usual level of support that children need (including 1-1) and if staffing levels fall below safe levels we will liaise other settings to try ensure that a provision is in place for your child that is as close to Greystones as possible.
4. Parents should not rely on childcare by those who are advised to be in the strigent social distancing category such grandparents, friends or family members with underlying conditions.
5. Parents should do everything to ensure that children are not socially mixing in a way which can continue to spread the virus.
6. If your child is eligible for fress school meals there will be a system to ensure that this continues either through a voucher system agreed with local supermarkets and shops or through the school providing and delivering meals. We will be in touch as soon as we know more about this system.
7. Finally, if you haven't completed the parent questionnaire about the need for a school place on Monday, please do so now.
Schools are being asked to continue to provide care for a limited number of children - children who are vulnerable and children whose parents are critical to the Covid-19 response and cannot be safely cared for at home. Please don't send your child to school because you can, please only send them if it is absolutely necessary.
Below is the link to the information for parents and carers that was published by the government this morning, please copy and paste in to your address bar.
Issued 19Mar2020 (16:40hrs):
To establish the demand for childcare places at the school from Monday 23rd March, all parents irrespective of whether parental care is sole, joint or shared (as determined by where the child lives) please complete the Essential Worker Questionnaire by clicking on the link here or on the button at the top of the page.
Issued 19Mar2020 (13:05hrs):
Guidance on how to access the Online Learning Resources for Greystones Primary Schools parents and pupils is available here, and via the button at the top of the screen.
Issued 19Mar2020 (09:45hrs):
You will probably, by now, have seen the government's announcement that schools will be closing at the end of the day on Friday and not reopening for the foreseeable future.
Schools will, it appears, remain open for the children of NHS staff, people who work in emergency services and other essential jobs and children who are particularly vulnerable. We need guidance as to what this means exactly and will infom you with more detail as soon as we have it. I'm not even sure at this point if all schools will be open or if the provision will be rationalised.
Over the next couple of days we will try to set up an online survey for parents to complete indicating that they are in an essential job and will need their child to come to school. This will give us an idea of what kind of provision we will need to set up on Monday. We will let you know how to access this when it is ready.
Also, over Thursday and Friday, we will send home details of how to access the work that teachers will provide via the website and in addition will send links to useful websites for learning and physical activity at home.
Please bear with us, we will keep you informed as much as we can and at the moment, you know as much as we do. We are continually inundated with specific questions about aspects of the closure that we cannot yet answer. As soon as we know information we will make this public on this webpage as well as sending it to your registered email addresses. Please bookmark this webpage and refer back to it from time to time as information becomes available.
Useful resource for explaining what Coronavirus is to your child: download here
As you know we are living through a difficult time and it is hard to come to terms with the things that we are now being asked or required to do. Thank you for your support, co-operation and encouragement so far; it is really appreciated.
Again, as you know, the situation changes very quickly, the situation for all of us at the end of the day yesterday was very different form the one we face now.
Listed below is the present situation, as we understand it, and a few requests from us:
If your child, or anyone who lives with them, has a cough or fever then your child must stay at home for 14 days, even if they feel better very quickly. This means that children who are currently off school should not return until after the Easter Holidays (Tuesday 14th April is the start of the Summer Term).
If you need further advice please go online to https://111.nhs.uk/ or in an emergency phone 111; please don’t phone the school for advice as we are not medically trained. Everyone in the household should self-isolate. From now on, if we know that a child or family/household member has displayed Covid-19 symptoms, we will send them home. Please don’t try to bring them to school.
Drop Off – please practice social distancing as advised by the government in its latest guidance.
The next stage we would need to move to would be staggered drop off and pick up but you can help us avoid that by commiting to follow the instructions below. These instructions are slightly different to the last emailed communication about this but you will appreciate that our situation is changing:
Please bring your child on to the school grounds at 08:45, take them round to the FS door and let them go in. A member of staff will be outside and staff will be inside to help the children. They do this throughout the day with complete confidence anyway. Please do not wait around; please leave as soon as your child has been dropped off.
Year 1 and Year 2:
Please bring your child on to the school grounds at 08:40. Quickly drop them off at the door for either Year 1 or 2 as appropriate, please don’t come in to the building and as above, please leave the site as quickly as possible.
Year 3, 4, 5 and 6:
Please don’t bring your child to school until 08:45. If possible let them come on the grounds by themselves. If you do, for some reason, have to come on to the grounds, please don’t congregate and please leave as soon as the children come in to school. They will not, for the time being, line up but will come straight in to school.
If your child attends Breakfast Club, please liaise with the Greystones pre-school directly regarding their arrangements.
This is a little more difficult.
Please don’t come on to the school grounds until 15:10 and please don’t congregate at the school gate waiting to be let in. As soon as your child has been sent to you, please leave the grounds.
Year 1, Year 2, Year 3 and Year 4:
Please don’t come on to the school grounds until 15:15, wait in the usual place but please try to keep a distance from each other and, as soon as your child comes to you, please leave. Please don’t stay to let your child play on the climbing frame etc.
Year 5 and 6:
If possible, please don’t come on to the school grounds at all, arrange to meet your child somewhere nearby. If you do have to come on to the school grounds, please don’t do so until 15:15, wait in the usual place but try to keep a distance from each other and please leave immediately. Please don’t allow your child to play on the climbing frame etc.
Trips, Activities and Visits
We are reviewing all trips, activities and visits, including swimming in line with the government restrictions on non-essential travel and contact.
- Year 1 Trip to Bolsover Castle 18Mar2020 - cancelled
- Music for Youth Regional Festival at University of Sheffield - cancelled
- Fun Science 18Mar2020 - cancelled
- String Band - cancelled until after Easter
- Spring Concert - cancelled
- Mindfulness - cancelled
We have four residential visits planned for the summer term and will let you know in good time if these are going to be cancelled. We will try our best to sort out refunds for any cancelled trips but please bear with us as this will involve negotiations with a number of different companies.
Meetings and Visits to School
All non-essential meetings are cancelled. Only safeguarding and essential SEND meetings will take place, we will inform you if any meetings have been cancelled. Parents are requested not to come into school for non-essential reasons.
Classroom / Reading Volunteers
We are restricting the number of visitors coming into school in light of the current situation. Those volunteers who normally help out with Reading or Classroom activities are advised to stay away from school for the time being.
Staff are preparing home learning packs which will be accessed on line via the Parent Portal. At this moment, the first priority is to continue to plan and prepare work for the children in school. The second priority is to prepare significant resources in case of a full school closure. After this, teachers will try to prepare work/activities for self-isolating children but there are just too many children off school for teachers to prepare individual packs to meet individual needs. Any packs/activities will therefore be generic.
Your school parent evening log-in will be the log in name and password to be used when these packs are available. You will also be provided with logons for online learning tools and signposted to useful websites where these become apparent.
Greystones After School Club and extra-curricular after school activities
We will do our best to continue to run all after school activities. We will do this because the children are already in school and we will try to minimise disruption. We expect external providers to follow government guidance on self-isolating themselves if they or any of their household display symptoms. If, therefore, the any activity can’t go ahead, external providers should inform you directly, and the school will inform you regarding any activities run directly by the school.
We will experience staff shortages due to the circumstances. We will handle this as best we can but there may be different teachers teaching your child’s class or we may need to mix/combine classes to keep the school open. If we have insufficient staff to maintain a safe provision we may need to send a class/year group home. If this is the case we will try to give you as much notice as possible and make this last for as short a time as we can.
Please help us by only making essential phone calls and only call in at the Welcome Desk if absolutely necessary.
Please remember, I can only authorise an absence if a child is self-isolating because they or a household member has symptoms. I can’t authorise absence if we know that a child is absent to stop them from catching Covid-19.
This is a rapidly changing situation and there may be a very different message from me by tomorrow. We will try to keep you as up to date and well informed as possible.
Thank you again for your help and support – it is very much appreciated. We hope that everyone stays well and can remain cheerful. While it might feel lonely and a little scary, we are all in this together.
Greystones Primary School